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Policies

Contract Basics

Your Housing Contract spells out what we will do for you—and what you agree to do in return. Once you sign it, the contract is legal and binding and cannot be broken except in very specific situations.

The Community Living at Michigan (CLAM) handbook is a legally binding adjunct to your Housing Contract. Signing your contract signals your agreement to abide by the rules, policies and regulations presented in this handbook.

YOur Contract

You can access your online University Housing contract at any time.

CHANGING YOUR ROOM OR APARTMENT

Undergraduate Housing

If you have a contract with University Housing and you would like to change where you are living, there are a couple available options:

  • Wait List – During select times of the year you can add your name and desired residence location to a wait list. If a room opens up, you will receive an email from Housing
  • Room Swap – If you find a person who would like to swap with you, you can follow a Housing process to switch rooms.

Graduate Northwood Community Apartments

If you have a contract with University Housing and you would like to change where you are living or the primary contract holder, there are a couple available options:

MUNGER GRADUATE RESIDENCES

If you have a contract with University Housing and you would like to change where you are living, you may initiate a Room Swap.

RENEWING YOUR CONTRACT

Your Housing contract is not automatically renewed from year to year. Follow the process for your particular contract type.

UNDERGRADUATE HOUSING CONTRACTS

GRADUATE NORTHWOOD COMMUNITY APARTMENT CONTRACT

MUNGER GRADUATE RESIDENCES CONTRACT

TERMINATING YOUR CONTRACT

University Housing contracts are legally binding for the entire term of the contract. You are responsible for paying room and board rates, as applicable, for the duration of the contract.

UNDERGRADUATE HOUSING CONTRACTS

In rare cases, a resident may petition early contract termination. Requests are not automatically granted. Approved petitions are subject to an early termination fee of 80% of the remaining contract obligation.

University Housing will review petitions on a case-by-case basis and has discretion on whether to grant a request and whether the early termination fee shall apply. Note the early termination fee is typically only waived in situations where a student is requesting early contract termination because the student is disenrolling from the University (e.g. leave of absence, graduation, study-abroad). Contract holders whose petitions are granted must vacate by the date and time mandated by University Housing. Any contract holder granted early contract termination who fails to follow the procedure for checkout may be held accountable for full payment of the contract.

A decision on a petition received after December 1 may not be determined until Winter Term.

  • TERMINATION BEFORE TERM BEGINS If you have changed your mind and will not be enrolling at the University of Michigan, please send written or email notification to the Housing Information Office requesting cancellation of your Housing Contract. If you are enrolled in any U-M credit classes, you remain responsible for your Housing Contract
  • MID-TERM WITHDRAWAL If you are withdrawing during the academic term, request the early contract termination form by emailing housing@umich.edu from your U-M email account.
  • WINTER TERM WITHDRAWAL/DISENROLLMENT If you are not enrolling for the Winter Term due to graduation, U-M withdrawal/disenrollment, or participation in an internship or study abroad program, request the early contract termination form by emailing housing@umich.edu from your U-M email account starting November 1.
  • CONTRACT REASSIGNMENT If you wish to leave University Housing, another option is a contract reassignment. If you find an eligible student without a housing contract who is interested, University Housing will contract with the new student and release you from further contract obligation. Visit Housing’s knowledge base for more information on contract reassignments.

GRADUATE NORTHWOOD COMMUNITY APARTMENT CONTRACT

A contract holder may petition early contract termination for special or mitigating reasons not known at the time of contract submission. The reason must be one that cannot be resolved by the contract holder relocating to other University Housing facilities.

University Housing will review petitions on a case-by-case basis. Requests are not automatically granted. Contract holders whose requests are approved must vacate by the date and time mandated by University Housing. The contract holder is responsible for all room and board charges up to and inclusive of the University Housing mandated vacate date. Any contract holder granted early contract termination who fails to follow the procedure for checkout may be held accountable for full payment of the contract.

A holdover fee of $125 per day will be charged if the contract holder and their household members have not moved out by the date and time mandated by University Housing.

If you want to request early termination of your contract, you must complete the Early Contract Termination Request Form.

CONTRACT REASSIGNMENT

If you wish to leave University Housing, another option is a contract reassignment. If you find an eligible student without a housing contract who is interested in your contract, University Housing will contract with the new student and release you from further contract obligation. Please visit the Housing knowledge base for more information on contract reassignments.

MUNGER GRADUATE RESIDENCES CONTRACT

Munger Graduate Residences contract holders are expected to honor the provisions of their respective contract through the entire contract term, including during academic internships and other out-of-class experiences. Neither graduation nor changes in eligibility are grounds for termination of the contract holder’s financial obligations under the contract. Students should not submit a Munger Graduate Residences contract unless they can commit to the full terms of the contract, including the length of the contract term.

Contracts for the Munger Graduate Residences can not be reassigned.

SmokE-Free Policy

All areas of University Housing are designated no-smoking, and all University of Michigan campus buildings and grounds are also smoke-free. No smoking will be allowed in or on U-M campus property. All residents and guests who smoke are expected to observe the no-smoking regulation.

The Community Living at Michigan policy, is a legally binding adjunct to your Housing contract. Violations of the smoking policy within University Housing will be handled under the Housing Student Conflict Resolution Process which is outlined in the Community Living at Michigan policy.

Damage Assessment

Undergraduate and Munger Graduate Residence Halls

When you move in you complete a Room Condition Inventory (RCI). When you move out, the condition of the room is noted. Charges may be billed to your student account if you are found to be responsible for damage to or loss of University Housing property.

  • If the damage, loss or need for cleaning is discovered during the term of the contract, you will have five days to appeal the assessment, according to the Housing Student Conflict Resolution Process.
  • If the damage, loss or need for cleaning is discovered after you have moved out, a statement will be sent to your umich.edu email address. If you wish to appeal, you must respond within 10 business days of receiving the statement

NOrthwood Apartments and Townhouses

Students who are responsible for damages to a room, furniture or any part of an apartment will be billed for repairs, missing keys, excessive cleaning or missing furniture or equipment.

All residents should have completed, signed and returned an Apartment Condition Report (ACR) when they moved into an apartment, either at the beginning of a term or when changing rooms within a term. The ACR is used to record any problems with the condition of the apartment when it is initially occupied. If the ACR was not completed and returned, University Housing assumes that there were no problems with the apartment when the residents moved in.

Residents will be held responsible for any damage when they move out unless 1) it was noted on the ACR, 2) it is normal wear and tear or 3) it is related to a maintenance problem reported to FIXIT.

End-of-term damage assessment notices are mailed to your forwarding address. If you disagree with the charges, you must respond in writing within 10 days. Damage assessments are billed to your student account.

Health and Safety Inspections

Rooms are inspected for health and safety conditions at the end of each term or whenever the room is vacated. Residents have the right to be present for this inspection and to schedule it with their Hall Director before moving out.

Group Billing for Damages

The most impartial way to effect restitution for damages that negatively affect the community is to bill only those responsible. Therefore, residents are encouraged to accept responsibility for their own and their guests’ behavior. However, there are instances when damages occur in individual rooms or in the common areas of the floor or building and attempts to identify the parties responsible for the damage are not successful. If you are aware of any person who is responsible for specific damages, please contact Housing Security.

Every effort will be made to determine who is responsible, but when that is not possible, the replacement or repair costs will be divided among the room, floor, house or hall residents at the time that an accurate cost determination is made by Building Managers. Residents who were not on campus during the period the damage occurred may be exempt from charges billed to a group; residents in this category must inform the Hall Director in writing as soon as possible after receiving the notice of group billing. The Hall Director, in consultation with the building’s facilities staff, will make the final determination. The Associate Directors of Facilities will handle appeals of group billing charges.

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