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STEERING COMMITTEE POSITION RESPONSIBILITIES

President (5 hours)

  • Attends weekly Steering Committee Meetings and supports the committee
  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and HD when appropriate
  • Facilitates weekly house meetings and maintains 2nd-3rd-floor bulletin boards
  • Attends monthly Board meetings, and represents residents at Board Meetings
  • Organizes House social and educational events at least once a month
  • Designs, distributes, and compiles responses of House mid-term evaluations
  • Works in collaboration with all residents and the RD to help mediate, support and foster a positive cooperative living environment
  • Attends weekly or biweekly meetings with the RD and assists with duties and/or projects assigned by the RD
  • Supports an inclusive and cohesive environment; including but not limited to organizing the celebration of resident birthdays, designing and purchasing House T-shirts, compile a house scrapbook or photo album

Work Manager (5 hours)

  • Attends weekly Steering Committee Meetings and supports the committee
  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and HD when appropriate
  • Takes attendance at house meetings and maintains Attendance Tracking Sheet
  • Organizes and oversees the annual/yearly work schedule
  • Organizes temporary work schedules for the beginning and end of each semester and all holidays and breaks
  • Organizes a work party for each semester (attendance/tracking, work list, etc.)
  • Maintains the chores “switch” board and ensures chore switches/odd job assignments are documented in writing
  • Works in coordination with the Meal Planner to decide when/what meals should be canceled and modified around holidays and breaks
  • Consistently checks that chores are completed fully and in a timely manner
  • Manages and documents residents’ anticipated and unexpected absences in coordination with the RD: makes sure all follow-up communication is via email
  • Assigns warnings first, and subsequently odd jobs when work performed is insufficient.
  • Adjusts weekly chores in according to the cleanliness and needs of the house.
  • Works well with residents to create a master chore schedule ensuring chore times function best with all personal schedules.
  • Posts descriptions of all chores done throughout the house and updates them as needed.

A Work Manager must feel comfortable aiding the resolution of conflicts; be familiar with the Housing Student Conflict Resolution Process and be confident in their ability to communicate effectively, create a positive environment and be equitable and patient.

Meal Planner (5 hours)

  • Attends weekly Steering Committee Meetings and supports the committee
  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and HD when appropriate
  • Creates and distributes a food survey at the beginning of the school year and/or semester
  • Plans and posts weekly menus; inventories ingredients via Google Doc
  • Maintains the “Saves” board and the recipe box
  • Works in coordination with the Food Orderers, informing them when meals are needed with due notice (usually 3 weeks before meal prep)
  • Works in coordination with the Work Manager to decide when/what meals should be canceled and modified around holidays and breaks
  • Works in coordination with those assigned kitchen prep, informing them of what their work will be on a daily basis
  • Plans and coordinates Birthday Meals (3-4 weeks before birthday)
  • The Fall Meal Planner is responsible for the super-special Thanksgiving Dinner; the Winter Meal Planner is responsible for compiling a House cookbook
  • Receives feedback in an organized manner and adjusts recipes accordingly.
  • Takes out frozen meats 3 days before they’re needed for meals and places them in individual containers into the personal fridge, and brings the meat to the upstairs fridge the night before the meal.
  • Maintains the menu binder keeping it organized and concise.

A Meal Planner must be open to suggestions and grievances. It is a demanding job; Food is a vital part of creating a safe and communal environment. Many people have specific needs and/or concerns in regards to food and the Meal Planner must be sensitive to those needs and concerns. A Meal Planner will follow the Food Ordering Guidelines and work cooperatively with East Quad Dining.

Food Orderers (5 hours)

  • Attend weekly Leadership Committee Meetings and supports the committee.
  • Uphold house policies; are available to answer resident questions and concerns; and refers and consults with the RD and AD/AC when appropriate.
  • Conducts surveys at the beginning of each semester, and throughout, to identify the likes and dislikes of that year’s residents, including food allergies, and dietary restrictions.
  • Work to accommodate all dietary restrictions in the form of open foods and snacks.
  • Adhere to the weekly food budget, as communicated by the RD and AD/AC at the start of each semester.
  • Work in partnership with Michigan Dining to order food and staples for the house. 
  • Use GFS to note prices and amounts on the Staples Doc.
  • Submit the Staples Order for delivery the following week.
  • Submit the bread order for delivery 2 weeks later.
  • Coordinate a way for residents to communicate when items are running low.
  • Conduct periodic Storeroom and cupboard sweeps.
  • Keep feedback sheets up to date to reorder in a timely manner.
  • Work in coordination with the Storeroom workers to keep up food inventory and check-in food.
  • Work in coordination with the Meal Planner to ensure that needed food will be available.
  • Inform the meal planner to adjust the recipes when food is unavailable.
  • Provide a storeroom listing of the food ordered each time to assist in the organization of the deliveries.
  • Maintain the Storeroom (inventory, cleaning, organizing).
  • Assist with the retrieval of late items as emailed by EQ
  • Check the Receiving List at the end of each delivery day, to see if any additional items are missing.

Secretary (2 hours)

  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and AD/AC when appropriate. Takes the minutes of the House meetings transcribing announcements and events.
  • Provides a copy of House meeting minutes (paper and/or electronic) to the RD for records and places them in mail boxes.
  • Collects memes, prints out the meeting notes in color and posts them no later than the following Monday.
  • Maintains TV room sign-out calendar.
  • Reads Swells at the house meetings and maintains the organization of the Swells desk.
  • Distributes swells to individuals as per request.
  • Maintains foyer desk and bureau.
  • Sorts and forwards mail Monday thru Saturday.
  • Alerts residents when packages have been received.
  • Sends weekly reminders of upcoming planned house events.

Ecology Manager (2 hours)

  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and AD/AC when appropriate.
  • Liaison with Housing Facilities staff and Michigan Dining for updates on sustainable practices related to recycling and composting.
  • Helps take out cardboard from the storeroom and put into recycling bins outside.
  • Collects all recyclables Monday-Friday throughout the house – kitchen closet, dining room, bathrooms, and entryway.
  • Washes the community hand towels every week – separate washes for individual colors.
  • Takes out and brings large recycling bins and compost bin from the road.
  • Waters and cares for the plants around the entire House.
  • Keeps residents informed of recycling and composting responsibilities.
  • Arrange for Planet Blue Ambassadors to come each year.
  • Stay up to date on what is recyclable and compostable via Ann Arbor Guidelines.
  • Keep an eye out on the house composting and recycling habits; guide residents accordingly.

Supplies Manager (2 hours)

  • Upholds house policies; is available to answer resident questions and concerns; refers and consults with the RD and HD when appropriate.
  • Keeps an inventory of supplies (non-food items).
  • Restocks cleaning supplies under the kitchen sink, bathroom supplies, supplies in 2nd and 3rd floor supply closets.
  • Works with the RD to order more supplies for the laundry room as they are depleted.
  • Puts away supplies in the laundry room as they arrive; keeps the shelves in the laundry room organized and clean.
  • Maintains the supplies request list where residents can write down items that are running low; keeps residents updated on the status of orders.

Committee members are encouraged to be flexible and willing to help out when needed. Residents are encouraged to share constructive feedback on what is working and not working in the House.

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