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Northwood Community Space Reservation Form

Northwood Community Center spaces have been developed to promote graduate and professional student community engagement. Through activities in these spaces, students and residents come together to learn together, engage with different schools of thought and perspectives, identities, and experiences. Priority for use of these spaces must support the community and the mission of University Housing.

Reservations should be made at least five full business days in advance of the date of the proposed event. Submitting a request does not guarantee that the event will be approved.

Reservation Policies

Northwood residents are not allowed to reserve event space on behalf of non-residents. Non-residents may submit a request on their own. There is no charge to residents of Northwood nor to University Housing staff for department meetings.

For Student Life, student organizations and other University of Michigan departments and units, there are various spaces that can be reserved for a fee. Those fees are noted in the description of each of the available rooms listed below.

Regularly scheduled events (e.g., weekly meetings) are not permitted in order that space is available to meet the needs of all residents in the Northwood community.

To support residents in their academic pursuits, spaces in Northwood are not reservable during study days and finals. Regularly scheduled events (e.g., weekly meetings) are not permitted in order that space is available to meet the needs of all residents in Northwood.

Mass, public invitations to events are not permitted. Financial transactions are prohibited. Only charitable, items may be collected as a condition of entry to an event.

All Community Living at Michigan (CLAM) standards apply to space use and activity.

University Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminates on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.

TECHNOLOGY

Users will find user guides for the technology that exists in each room. If assistance is needed, users are advised to contact the ITCS help desk. It is advised that the reserving party familiarize themselves with the available technology in the space and ensure that any planned use of technology is tested prior to the event.

Parking

Parking at the Community Center on McIntyre during events is restricted to the spaces along McIntyre Dr. or the U-M Orange lot at Hubbard and McIntyre after 5:00 pm. 

Food & drink

All Food and Beverage must be supplied by Michigan Dining. Alcohol is strictly prohibited and may not be brought into the Community

Setup

In your request, please allow for additional time for set-up if necessary. 

Decorations, flyers, etc. can be attached to walls with blue painter’s tape. Do not adhere anything to the projector, screen(s), art, or whiteboards. All decorations must be removed upon completion of the event. Decorations and/or displays must not compromise public safety or increase the risk of property damage, including not blocking access to fire exits. Please exercise care during set-up and clean-up. Do not stand on tables or chairs. Be alert to slippery floor surfaces during clean-up.

CANCELLATIONS, DAMAGES, AND FAILURE TO CLEAN THE SPACE

If a space that is reserved is no longer needed, individuals should cancel within 24 hours. A no-show fee of $50.00 will be charged if space has been reserved and the group did not cancel ahead of time and no one from the group shows for the meeting or event.

It is expected that the room will be left clean immediately after the event and that the furniture will be returned to the original arrangement. Cleaning includes wiping tables free of spills, vacuuming the floor if needed (ask the staff at the Community Center for a provided vacuum and sweeper) discarding all trash in approved trash bins, wiping down any whiteboards that are used and turning off any AV equipment.

Charges will be assessed in the case of damages, loss of property, or if cleaning is needed. A minimum charge of $50.00 will be billed if the room is not cleaned or put back together at the end of the event; please see clean up requirements below.

PROHIBITED ITEMS

Candles, open flames, adhesives, glitter, or similar materials are prohibited. The entire University of Michigan campus is smoke-free.

RESERVING THE SPACE

The spaces can be requested via the form below. Reservation requests should be made at least five full business days in advance of the date of the proposed event using the form below. The Community Center Manager will respond to requests in the order they are received. Submitting a request does not guarantee that the event will be approved.

TO HOLD THE SPACE

Student Life, student organizations and University Units must provide a shortcode to reserve spaces.

ROOMS AVAILABLE 

MULTIPURPOSE ROOM AT 1000 MCINTYRE

 The room capacity of the Multipurpose Room at 1000 McIntyre is 105 people and is dependent on configuration and the amount of furniture used. The room has a screen, projection, and speaker capabilities.
The cost is $75 per hour.
 

CONFERENCE  ROOM AT 1000 MCINTYRE

The room capacity for Conference Room 108 at the Northwood Community Center is 10.
 
Please note that the hours that the rooms at the Northwood Community Center at 1000 McIntyre are available are during the times that the community center is open.
 
 

TV LOUNGE AT 1588 CRAM PLACE

The room capacity for the TV Lounge at 1588 Cram Place is 15.

Northwood Community Space Reservation Form
Use the format of (740) 587-0123. Include your area code.
If the submitter is a resident family member of a Northwood Student Resident and does not have a U-M ID Number, please also indicate the name of the student resident along with their 8 digit U-M ID Number.

Audience, Date, andTimes

Check all boxes that describe who the event is open to.
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Agreement

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