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Munger Graduate Residences Space Reservation Form

Munger Graduate Residences spaces that have been developed to promote graduate and professional student community engagement. Through activities in these spaces, students and residents come together to learn together, engage with different schools of thought and perspectives, identities, and experiences. Priority for use of these spaces must support the community, and the mission of University Housing.

Reservation should be made at least five full business days in advance of the date of the proposed event. Submitting a request does not guarantee that the event will be approved.

Reservation Policies

Munger residents are not allowed to reserve event space on behalf of non-residents. Non-residents may submit a request on their own. There is no charge to residents of Munger residents nor to University Housing staff for department meetings.

For Student Life, student organizations and other University of Michigan departments and units, there are various spaces that can be reserved for a fee. Those fees are noted in the description of each of the available rooms listed below.

To support residents in their academic pursuits, spaces in Munger Graduate Residences are not reservable during study days and finals. Regularly scheduled events (e.g., weekly meetings) are not permitted in order that the space is available to meet the needs of all residents in Munger.

Mass, public invitations to events are not permitted. Financial transactions are prohibited. Only charitable, item may be collected as a condition of entry to an event.

All Community Living at Michigan (CLAM) standards apply to space use and activity. Please visit the CLAM page for more information.

University Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminates on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.

Candles, open flames, adhesives, glitter, or similar materials are prohibited. The entire University of Michigan campus is smoke-free.

Technology

Users will find user guides for the technology that exists in each room. If assistance is needed, users are advised to contact the ITCS help desk. It is advised that the reserving party familiarize themselves with the available technology in the space and ensure that any planned use of technology is tested prior to the event.

FOOD & DRINK

All Food and Beverage must be supplied by Michigan Dining. Alcohol is strictly prohibited and may not be brought into the Community. 

EVENT SETUP, CLEANUP, CANCELLATION

Event Set-up and Clean-up

It is expected that the room will be left clean immediately after the event and that the furniture will be returned to the original arrangement. Cleaning includes wiping tables free of spills, vacuuming the floor if needed (ask the staff at the Community Center for a provided vacuum and sweeper) discarding all trash in approved trash bins, wiping down any whiteboards that are used and turning off any AV equipment.

Decorations, flyers, etc. can be attached to walls with blue painter’s tape. Do not adhere anything to the projector, screen(s), art, or whiteboards. All decorations must be removed upon completion of the event. Decorations and/or displays must not compromise public safety or increase the risk of property damage, including not blocking access to fire exits. Please exercise care during set-up and clean-up. Do not stand on tables or chairs. Be alert to slippery floor surfaces during clean-up.

 

Cancellations, Damages, and Failure to Clean the Space

If a space that is reserved is no longer needed, individuals should cancel within 24 hours. A no-show fee of $50.00 will be charged if a space has been reserved and the group did not cancel ahead of time and no one from the group shows for the meeting or event.

Charges will be assessed in the case of damages, loss of property, or if cleaning is needed. A minimum charge of $50.00 will be billed if the room is not cleaned or put back together at the end of the event; please see clean up requirements below.

Prohibited Items

University Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminates on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.

Candles, open flames, adhesives, glitter, or similar materials are prohibited. The entire University of Michigan campus is smoke-free.

RESERVING THE SPACE

The spaces can be requested via the form below. Reservation requests should be made at least five full business days in advance of the date of the proposed event using the form below. The Community Center Manager will respond to requests in the order they are received.  Submitting a request does not guarantee that the event will be approved.

To hold the space

Student Life, student organizations and University Units must provide a shortcode to reserve spaces.

Rooms Available

 Multipurpose Room (G120)

A flexible space with chairs and tables in a classroom-type set-up that accommodates groups of up to 50. This space has projection and audio-playback, and can be easily set up as a classroom or engagement meeting space.
 
The cost is $100 per hour.

Fellows Lounge (8040)

A formal space with several large tables, along with soft seating. Seats 36 people around 6 long tables, 8 chairs around round tables and assorted soft seating for 21. Total seating is 57.

The cost is $125 per hour.

Fellows Meeting Room (8048)

Small side meeting room attached to the Fellows Lounge for approximately 10 people. 

The cost is $25 per hour.

SOUTH COMMONS (8030)

Open lounge with mixed cluster seating and high top set down tables with power nodes. The lounge is surrounded by glass with a great view to the East and South of Ann Arbor. The lounge has a fire safety limit of 140 people, standing room capacity.

The cost is $100 per hour.

Screening Room/Media Room (G039)

Theater set-up with seating for approximately 40 people. Equipped with a  large projection screen, projector, and 5.2 surround sound.

Note that any room in the residence hall that is not within an apartment in the building is considered public space and the showing of movies is ruled by copyright laws. For more about permission rules please visit this U-M website. 

Munger Graduate Residences Space Reservation Form
Use the format of (740) 587-0123. Include your area code.
Use the format of (740) 587-0123. Include your area code.
Please check all boxes that apply.

Desired Space

Date and Times

:
Please consider set up and clean up time.
:

Agreement

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