Martha Cook spaces are designed to promote student community engagement. Through activities in these spaces, residents come together to learn together, engage with different schools of thought and perspectives, identities, and experiences. Priority for use of these spaces must support the community, and the mission of University Housing.
Martha Cook residents and affiliated groups may host functions in various spaces in Martha Cook. It is expected that the hosted function is for the students who live in that community and/or the affiliated groups.
POLICIES AND PROCEDURES
The person reserving a space is assumed to be the host of the event and is expected to be on site during the length of the event. The host will be identified in the application form.
For safety reasons, non-residents must be personally invited and escorted by a resident at all times.
It is recommended that reservations be made at least five full business days in advance of the date desired. Submitting a request does not guarantee that the space will be approved. A member of the Leadership Team will provide reservation status via email to the requester within 2 business days.
If an event is being planned that invites residents from outside of Martha Cook, the event organizer will discuss a building access plan with the Leadership Team.
Community quiet hours and study times must be taken into consideration.
All food and beverages must be supplied by Michigan Dining.
University Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminates on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.
Candles, open flames, adhesives, glitter, or similar materials are prohibited. The entire University of Michigan campus is smoke-free.
EVENT SET-UP AND CLEAN-UP
It is expected that the room will be left clean immediately after the event and that the furniture will be returned to the original arrangement. Cleaning includes wiping tables free of spills, vacuuming the floor if needed (ask the staff at the Community Center for a provided vacuum and sweeper) and discarding all trash in approved trash bins.
Decorations, flyers, etc. can be attached to walls with blue painter’s tape. All decorations must be removed upon completion of the event. Decorations and/or displays must not compromise public safety or increase the risk of property damage, including not blocking access to fire exits. Please exercise care during set-up and clean-up. Do not stand on tables or chairs. Be alert to slippery floor surfaces during clean-up.