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Housing and COVID-19: View important information about early departures.

Martha Cook Space Reservation Form

Notice: For the safety of our community, Housing will not be opening up common areas for reservations at this time.

Martha Cook spaces are designed to promote student community engagement. Through activities in these spaces, residents come together to learn together, engage with different schools of thought and perspectives, identities, and experiences. Priority for use of these spaces must support the community, and the mission of Michigan Housing.

Martha Cook residents and affiliated groups may host functions in various spaces in Martha Cook. It is expected that the hosted function is for the students who live in that community and/or the affiliated groups.

POLICIES AND PROCEDURES

The person reserving a space is assumed to be the host of the event and is expected to be on site during the length of the event. The host will be identified in the application form. 

For safety reasons, non-residents must be personally invited and escorted by a resident at all times.

It is recommended that reservations be made at least five full business days in advance of the date desired. Submitting a request does not guarantee that the space will be approved. A member of the Leadership Team will provide reservation status via email to the requester within 2 business days.

If an event is being planned that invites residents from outside of Martha Cook, the event organizer will discuss a building access plan with the Leadership Team.

All participants will adhere to the Community Living at Michigan (CLAM) standards and the Student Code of Conduct

Community quiet hours and study times must be taken into consideration. 

All food and beverages must be supplied by Michigan Dining.

Michigan Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminates on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.

Candles, open flames, adhesives, glitter, or similar materials are prohibited. The entire University of Michigan campus is smoke-free.

EVENT SET-UP AND CLEAN-UP

It is expected that the room will be left clean immediately after the event and that the furniture will be returned to the original arrangement. Cleaning includes wiping tables free of spills, vacuuming the floor if needed (ask the staff at the Community Center for a provided vacuum and sweeper) and discarding all trash in approved trash bins.

Decorations, flyers, etc. can be attached to walls with blue painter’s tape. All decorations must be removed upon completion of the event. Decorations and/or displays must not compromise public safety or increase the risk of property damage, including not blocking access to fire exits. Please exercise care during set-up and clean-up. Do not stand on tables or chairs. Be alert to slippery floor surfaces during clean-up.

As you prepare for move-in, it is expected that you make an appointment for your check-in during Community Center hours (9am-4pm weekdays and 10am-3pm weekends.) You will receive an email in advance of move-in that will include information on how to pick your move-in time slot. We are allowing one guest per resident to assist with the move in process. Please consider this as you are planning your move. When you arrive on campus, you will find City of Ann Arbor parking meters along the front and the back of the building. On your move in day:
  • Please do your best to arrive during your assigned move in slot.
  • Please abide by guidelines for our state and wear face covering  if medically able, during the move-in process. If you arrive without face covering, we will provide one for you. 
  • We will have markers to indicate where to stand throughout the check-in process for physical distancing.
  • If you have your Mcard, it will let you into the building.
  • If you don’t have an Mcard, staff will be onsite to let you in.
  • Please have a photo ID available to assist with the check-in process.
  • You will receive your room key and mailbox combination at check-in. We will have blue bin moving carts available to check out at move-in to assist with the process.
  • The blue bin moving carts will be sanitized between each use.
For other information about Munger Graduate Residences, guest policies, and more, check out the Munger section in the Knowledge Base.
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