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Meeting with Staff Member

E. Meeting with Staff Member
If the case is retained in Housing, the staff member will conduct a meeting with the resident or residents involved. In addition, other people with relevant information may be interviewed as necessary.

Contents of Meeting
The Housing meeting should include the following:

  1. Written notification to the resident of the nature of the information report regarding the possible violation(s);
  2. Review of the resident’s rights and responsibilities in the HSCR Process;
  3. Review of the standard(s) directly related to the possible violation(s);
  4. An opportunity for the resident to respond to the report;
  5. Review of the HSCR Process.

The resident will have the opportunity to ask questions, respond to the report of the possible violation(s) and give the professional staff member additional information and insight, accept or deny responsibility for the violation(s), and participate in reaching a solution to the situation. Based on the meeting, and after reviewing the available information and meeting with involved persons, the staff member can make a finding regarding responsibility and assign restorative measures to repair the harm caused if the resident is found responsible.

The resident will be provided with the finding(s) and restorative measure(s), if any, in writing.

Outcomes of Meeting
Possible outcomes of the meeting may include dismissal of the charges and assignment of Restorative Measures.

Case Dismissed
If the staff member determines that it is not more likely than not that a violation has occurred, the accused resident and the complainant, as appropriate, will be notified that the complaint has been dismissed.

Restorative Measures
If a resident is found responsible through the Housing Student Conduct and Conflict Resolution Process for violating the CLS or the Statement, restorative measures may be issued. The restorative measures are determined during and after the resident’s meetings and conversations with the Assistant Director/Area Coordinator, Hall Director, other interviewer or administrative arbitration officer. The restorative measures are meant to be educational, and to provide the resident with the opportunity to repair harm to the affected community. Restorative measures are geared toward helping the resident understand the consequences of the behavior in question, and to assist the resident in making more responsible decisions in the future. Given the individual nature of each situation, restorative measures are assigned on a case-by-case basis. Repeated violations may result in progressive outcomes.

Possible restorative measures include, but are not limited to, those listed below or a combination thereof:

1. M Housing Warning
A warning advises the resident that the behavior exhibited was unacceptable and that future behavior that violates the CLS or the Statement may result in further action.

2. Behavioral Contract
A written agreement that gives the resident an opportunity to correct or change inappropriate behavior by meeting certain conditions for a specified period of time. The behavioral contract becomes a binding portion of the resident’s contract. Failure to fulfill the agreement may result in further measures.


3. Community Building/Restoration Plan
An opportunity for the resident to create a written action plan for repairing the harm done to individuals and the community, thus restoring the resident’s status within the community.

4. Educational/Community Service Time
An educational or community service assignment that is to be completed within a specified period of time. The assignment will be designed to provide an opportunity for the resident to become better educated on a topic related to the behavior which violated the CLS, to better understand the harm that that behavior caused the Housing community, and/or to provide a service beneficial to the community.

5. Restitution
Repayment for actual loss in the case of property damage, theft or lost revenue.

6. Removal of Prohibited Items
An instruction to remove items that are listed as prohibited according to this document. Failure to do so will result in further action. (See Electrical Devices and Prohibited Items.)

7. M Housing Probation
Probationary status whereby any further violations during a specified period of time may result in termination of the contract. During housing probation, the resident is expected to maintain model behavior.

8. Restriction of Privileges
Limitation of the resident’s options (e.g., participation in activities or use of services) or withholding of services (e.g., computer network or cable services), in a way related to the specific violations of the CLS or the Statement.

9. Prohibition of Entry into M Housing Facilities
Residents, guests or others who violate M Housing and/or University regulations may be prohibited from entering University of Michigan owned and operated housing units in the future. In the event that a trespass order is issued, the violator becomes ineligible to return to M Housing even as the guest of a resident.

10. M Housing Transfer
Relocation to a different room or Housing facility occurs in order to remove the resident from the environment that facilitates or allows the unacceptable behavior. This removal is for the benefit of both the resident and the community.

11. Review, Amendment or Termination of M Housing Contract
If a resident has violated the standards and values of the housing community, the resident’s contract with M Housing may be subject to review, amendment or termination. It’s also possible that a student’s violation of standards and values of the housing community may be such that any future repeat violation will result in termination of their housing contract.

In such a situation, the University shall have the right to re-enter and take possession of the premises with the resident remaining responsible for room and board payments for the full term of the contract and for any additional damages. Residents who have had their contract terminated as a result of the Housing Student Conduct and Conflict Resolution Process may be held responsible for any or all fees and other costs incurred by the University.

Note: M Housing reserves the right to change the locking devices on residence room doors and/or outer doors in order to enforce restorative measure of restriction of privileges, prohibition of entry into M Housing, M Housing transfer, or termination of M Housing contract.

M Housing reserves the right to file a complaint under the Statement against a resident who moves out of the Housing system before the completion of the HSCR Process, including fulfillment of any restorative measures.